Proven Technique Of Denial Management In Healthcare

Do you know that every 1 in 5 medical claims are denied? That means that if you file a claim, there is a 20% chance that it will be rejected. And even if your claim is legitimate, there is still a chance that it will not be paid. Claim denials are one of the biggest problems hospitals face during revenue cycle management. It can result in a loss of revenue and lessen your financial resources. To make your claim all set to be approved by revenue providers, denial management in healthcare approach can help you prevent claim rejections. Not only does it prevent denials but also helps in speeding up the future process of revenue generation. 

But what are claim denials and how to prevent them, read on to learn more.

Understanding Claim Denials

The revenue generation process begins when a patient books his appointment and ends when the insurance payer and patient pay the bills. Before bills are paid, there is a claim application sent to an insurance organization. This application involves the charges for every single service taken by the patient. This creation of application and code capturing is directly linked to claim denials.

Whenever, any application contains errors, no matter what the reason is, the insurance payer won’t accept it. The payer will reject the application by marking the objection, which your hospital staff has to identify and rectify. So in simple terms, claim denials are the claim application rejected by insurance payers if they don’t find that authentic or appropriate. It could result in a loss of revenue that is associated with the application ranging from a few dollars to hundred dollars. 

Revenue loss is what every facility especially healthcare scared of. This is the most challenging situation they face during the entire RCM process. But what exactly are the main reasons for denials, let’s look at this in the next section.

Common Reasons For Claim Denials

Claim denial is indirectly the rejection or delay of reimbursement, it doesn’t matter what the reason is. But knowing the main causes of the problem might help your healthcare facility revise your current RCM strategy or edit your plans. Here are some of the common reasons that cause claim denials:

Incomplete Patient Information 

Sometimes, due to a lack of attention, claim applications are filled with wrong patient details. When this inappropriate application is reviewed by the insurance payer, he instantly rejects the claim. The reason for this is that when a payer won’t be able to recognize a patient just because of misleading info, how would he pay for that? 

Example: A missing date of birth or an incorrect address can lead to claim denials.

Coding Errors

Lack of updated code knowledge is another bottleneck. If any medical service has been charged wrong or mentioned with an incorrect code in the medical bill, the claim application automatically becomes irrelevant. Because there is a specific charge for each medical service and if there is any code error, the payer won’t pay for the wrong services mentioned in the bill.

Example: CPT code “81528” means medical procedures of Multianalyte Assays with Algorithmic Analysis. If this service is identified with the code “81538”, insurance payers deem the claim irrelevant and reject it.

Lack Of Medical Documentation 

Some insurance payers demand the patient’s necessary documents along with the bill. Lacking in providing these documents may result in quick claim denial. Therefore, it is essential to know the updated requirements of each insurance payer and prepare claim applications accordingly.

Example: One common document that insurance payers may ask for is the patient’s medical records related to the billed services. These records provide detailed information about the treatment. Failure to provide the requested medical records can result in a quick denial of the claim. 

How To Prevent Claim Denials

Claim appeals can be a real headache, and not just because they’re time-consuming and frustrating. They can also take a toll on your finances. The longer the appeal process drags on, the more expensive it becomes for healthcare organizations. That’s why it’s crucial to take proactive measures upfront to prevent claim denials and safeguard your revenue.

One of the most powerful weapons for denial management in healthcare is technology. By leveraging technology, data analytics and performing professional medical billing, you can significantly reduce the likelihood of denials. When you submit claims electronically, the whole process becomes faster and more efficient. It allows you to identify any errors or missing information that could potentially lead to a rejection from the provider.

Role Technology Plays In Claim Denial Management In Healthcare

The beauty of technology lies in its ability to gather and analyze denial history data. This valuable information gives you insights into the causes of past claim denials. Armed with this knowledge, you can fine-tune your current denial management in healthcare efforts and make the necessary improvements to increase your chances of getting your application approved. 

Imagine having the authority to deal with frequent problems like incorrect patient data, coding mistakes, or insufficient proof of medical need. You may improve your approach to handling denials in the healthcare industry and reduce the likelihood of losing money by learning from your past errors and taking proactive measures to correct them. The key to ensuring a better revenue future is to learn from the past.

Therefore, don’t undervalue technology’s and data analytics’ contribution to denial management in healthcare. By embracing innovation and utilizing denial history data, you can safeguard your revenue and make sure that the claims process is easier and more successful. The best defense against claim denials is prevention, and technology is your steadfast ally in this fight.

Unlock Financial Success in Healthcare

Building a fortress to guard your revenue by implementing the strategies we’ve discussed above in your denial management in healthcare procedure. You may protect your financial wellbeing and increase your drive to enhance your healthcare services by taking proactive steps to avoid claim denials.

It’s a win-win situation when denial management in healthcare is done well. You’re able to keep a constant stream of income, which gives you the stability and resources required to improve your healthcare services. A solid revenue stream gives you the freedom to advance your services, whether it is by making investments in cutting-edge machinery, hiring qualified RCM  staff, or increasing the scope of your medical specialties.

However, it’s not only a matter of money. By concentrating on denial management in healthcare, you’re also showcasing your dedication to providing patients with top-notch care. Smooth claims approval results in fewer interruptions to patients’ access to healthcare. They can receive the essential therapies without unwarranted delays or difficulties, which will increase patient satisfaction and raise the standard of care.

Furthermore, you’re promoting a culture of continuous development within your company by deploying technology, carrying out frequent audits, and using data analytics. You don’t only manage denials in the healthcare industry. To maximize efficiency and accuracy, you are continually learning, changing, and fine-tuning your processes. This dedication to excellence permeates every facet of your healthcare offerings, ensuring that your patients get the best treatment possible.

So, don’t think of denial management in healthcare as a difficult endeavor. Instead, see it as a chance for development and achievement. By putting these tactics into practice, you’re laying a strong foundation for the future of your business, where revenue is secured, services are improved, and patient satisfaction is at an all-time high.