Healthcare business is not limited to providing treatments or services and receiving bills from the patients; it is more than that. When we dive into the intricacies upon which a healthcare facility stands, we will discover the regulations that HIPAA restricts you to follow. But all facilities don’t have sufficient knowledge about these rules. Here HIPAA compliance software will save the day.
When you work on a patient’s data, it includes their bank and personal details. This crucial information is kept in ordinary software which can’t be trusted at all. But here are specialized softwares that are made specifically for HIPAA compliance. Using this resource in this world of cyber-attacks becomes more essential because you could lose your reputation if any data breach happens.
Without further ado, let’s learn more about these software and their functions. Bonus: we will also provide a massive list of 15 HIPAA compliance software that you must use in your facility. Read till the end to know the ultimate list of your data protectors.
What Is HIPAA Compliance Software?
As a healthcare facility, you collect patient details on a daily basis. This involves their medical history, address, contact number, email, and much more. This data is stored in electronic health records along with patients’ medical treatment progress. But why do you use this software when you can manage the record manually through paper? Actually, using a computer system makes the process efficient, error-free, and it keeps data in an organized form.
Similarly, HIPAA compliance software is a go-to resource for letting you save and protect crucial data. It enables you to follow the rules specified by HIPAA and provides a platform to perform routine billing and communication tasks while maintaining these rules. This software also informs you of the updated guidelines as well as previous ones which you follow and which you are neglecting. This leads to paying more attention to your weak areas and developing a strategy to stay compliant.
To get a better understanding of how it works, here are some basic features of the HIPAA software. Have a look at the duties this system performs:
- Secure Data Storage: HIPAA-compliant software safely stores patient data, including medical history, contact information, and treatment progress, in EHRs to prevent breaches.
- Rule Adherence: The software offers tools to assist healthcare facilities in following HIPAA regulations.
- Automated Compliance Updates: It automatically updates users on changes to HIPAA rules and regulations.
- Audit Trails: These softwares keep thorough audit trails, enabling healthcare facilities to track patient data access and compliance activities.
- Encryption: Patient information is shielded from unwanted access storage and utilization of data due to its encryption abilities.
- Access Controls: Based on user roles and permissions, role-based access controls limit access to patient data.Â
Top HIPAA Softwares
Now that you know what HIPAA compliance software and what features it offers, let’s explore some top resources you should start using in your facility now.
Sprinto
Sprinto is a world-class compliant tool that provides services to follow HIPAA rules. It enables healthcare facilities to streamline their compliance efforts and keep track of progress.
Employee training: Assists in preparing staff to prioritize security. It runs tests and records completion verification.
Documentation: Automates the gathering and recording of compliance in order to get rid of repetitive tasks.
Risk monitoring: Combines hazards and notifies users of potential complications before they happen.
Updox
Updox is known for its secure communication and documentation capabilities. It gives you a platform for safe email, texting, and messaging essential information while keeping the data protected.
Telehealth: Enables patients and providers to communicate through text and video calls in a HIPAA-compliant setting. It makes routine chores like managing documents and providing in-person care easier.
Patient engagement: Improves the capacity of patient portals, electronic forms, broadcast campaigns, and appointment reminders.
Patient repository: Maintains the record in a centralized profile by gathering patient data from EHRs and other databases.
Lytec
Lytec is basically a practice management tool to handle medical billing. It offers typical billing functions like patient appointment scheduling, data collection, and RCM management. Besides all this, Lytec complies with all your RCM activities with HIPAA through its security features.
Integrated scheduling and billing: Lytec offers advanced scheduling features like single or multiple resource views, waitlists, and customized appointment reports, along with simple billing management.
Reporting tools: More than 50 reporting options are available to meet various analytical needs.
Add-ons: Lytec offers a number of add-ons to help with automated appointment reminders, secure email and text messaging, patient statements, and credit card processing.
OneDesk
OneDesk allows you to perform your data functions without worries due to its encryption feature. You can even track your efforts and find out where you need to focus more.
Safe platform: OneDesk boasts a high degree of security thanks to its hosting on Amazon Web Services (AWS), data encryption via SSL, regular backups, user authentication, access controls at the user level, and other features.
Collaboration that works: OneDesk’s integrated messenger enables task-related in-context communication. Moreover, messages can be sent directly to patients via email integration.
Analytical capabilities: To monitor KPIs, the platform offers real-time analytics with a range of charts and graphs.
Learn more About RCM Softwares
ohMD
ohMD is a messaging HIPAA compliance software. It allows healthcare facilities to communicate with their patients and other stakeholders in a protected way. It allows for photo sharing and telehealth for remote providers as well.
Patient communication: Live chat and phone calls can be made from the OhMD platform. Send out messages simultaneously to a number of patients.
Manage reputation: Create special links that allow users to leave reviews on different social media platforms.
Coordination: Audit user conversations and share forms and images with staff.
Spruce Health
Spruce enables quick and secure contact online, including virtual visits as well. It facilitates collaboration among healthcare staff and patients, which makes communication smoother.
Easy access: Provides secure text messaging, video visits, questionnaires, after-hours patient answering service, and a clinic profile for easier access.
Better efficiency: Uses bulk messaging to increase outreach, automates repetitive tasks, saves common messages to increase productivity, and sets off time-based responses.
Phone system: Connects to an existing number, provides VoIP calling, directs calls to the appropriate location, permits HIPAA-compliant text storage, and only alerts for critical calls.
Voice by nVoq
Voice by nVoq, from the name, defines its wonderful speech-to-text capabilities. During patient documentation, you can use this feature to avoid manual errors and save time. This record-keeping can be conducted under the protective bubble of HIPAA.
HIPAA/HITECH compliance: By adhering to both HIPAA and HITECH regulations, nVoq’s dictation software ensures the secure handling of confidential patient information.
Medical vocabulary recognition: The software has a recognition system that can comprehend a wide variety of medical jargon, which increases the dictated text’s overall accuracy.
Integration with EHR systems: You can use Voice by nVoq directly in your EHR system.
LuxSci
LuxSci is another great HIPAA compliance software that specializes in encrypted email communication and provides a web-hosting platform that offers secure communication.
Secure form: Use secure online forms to gather private information. These forms work with PDFs, any CMS, and specially coded pages.
Email protection: Offers a dedicated server for greater flexibility and uses a configurable auto-encryption engine to secure emails. It combines specialized firewalls with micro-segmentation to isolate servers for every client.
TigerConnect
If you want a protected communication software that could let you text and call safely, TigerConnect is a great option. It offers outstanding collaboration features, all under the umbrella of HIPAA rules.
Clinical collaboration: Provides shift-wise calendar view, easy file sharing from the cloud, HITRUST-certified texting and administrative tools, and role directory lookup and texting.
Physician scheduling: Schedules appointments automatically according to preferences, custom rules, holidays, and time off. Divides tasks equitably and makes it easier to create and share on-call assignments.
Alarm management: Gathers alarms, events, and values by integrating with lab results, physiological monitors, nurse call systems, and more. Configurable workflow uses an intelligent routing system to notify the appropriate staff.
SimplePractice
SimplePractice HIPAA compliance software enables healthcare staff to conduct patient scheduling, record saving, and even medical billing all staying under HIPAA rules. You can perform all your major routine tasks without any worry of data breaches.
Client portal: Provides a single location to handle messages, appointments, and billing. Client profiles are safely stored in the cloud, you can use any device to deploy the client portal.
Scheduling: Easily handle a few clients by combining profiles, keeping calendars up to date, and managing appointments online.
Billing: Easily generate billing documents, track and receive payments automatically, protect card data with bank-level security, and enable payment via the client portal.
Acuity Scheduling
Acuity is a perfect tool for managing scheduling and patient appointments. You can keep a record of your bookings in a safe and HIPAA-compliant platform using this tool.
Multiple security measures: Acuity offers extra security measures for HIPAA-enabled accounts.
Third-party integrations: The software allows businesses to comply with HIPAA regulations while collaborating with third-party integrations. However, it also grants them the option to disable any integration to address particular HIPAA-related requirements.
Healthie
Healthie is a safe practice management platform specifically for dieticians and nutritionists, offering telehealth capabilities as well. It allows end-to-end secure client meetings and document sharing.
Robust security: Sophisticated security measures are in place to guarantee PCI, GDPR, PIPEDA, HIPAA, and SOC 2 compliance, as well as the protection of private health information.
Comprehensive EHR functionality: Healthie’s Electronic Health Records (EHR) feature for charting, E-Labs, E-Rx, and other critical services improves the delivery of healthcare.
Full-stack billing: In addition to providing easy cash pay, Healthie also offers seamless billing management.
TranscribeMe
This HIPAA compliance software offers transcription services, converting your audio and videos into text. All your videos and data are safe with TranscibeMe because it was made with HIPAA compliance in mind.
Top-rated security: TranscribeMe makes sure that data is encrypted and kept securely by utilizing the best information security protocols available in the industry.
Compliant workflows: Workflows that comply with HIPAA and GDPR regulations.
Customer satisfaction: The platform has a reputation for providing excellent customer service, flexible transcription solutions, and high-quality services.
Invoiced
Healthcare facilities’ big routine tasks are made of invoicing. This is a sensitive activity because it involves patient info and some facility details as well. So for secure invoice capabilities, this software is worth considering.
Automated invoicing and collections: Automate every step of your accounts receivable process, from creating invoices to tracking payments to cash applications.
Fast, built-in payment solution: The program supports a variety of payment methods, including credit cards, virtual cards, and direct debit. Now it’s simple to onboard and begin taking payments in a matter of minutes.
Real-time reports: Invoiced offers multi-entity reporting, cash collection forecasting, and extensive real-time reports covering your company’s entire invoice-to-cash life cycle.
SignNow
SignNow is a unique HIPAA compliance software that allows users to sign, send, and keep track of documents electronically. Its features include secure e-signature, workflow templates, and automation features.
Certified encryption protocols: SignNow is a compliant tool for managing electronic signatures in a medical setting because it uses certified AES-256-bit encryption for the secure transmission and storage of sensitive medical data.
Court-admissible audit trail: For each document processed, the platform keeps an exhaustive, legally admissible audit trail.
Authorized signers only: Only authorized signers are allowed to eSign documents thanks to the platform, which also prevents unauthorized sharing or access in order to maintain compliance.
PPP: Protecting Patient Privacy
In this world of data breaches, where it has become common for thieves to hack your software and steal sensitive crucial data, these encrypted and secure HIPAA compliance software should be your priority. In 2023, these breaches impacted around 11 million people, leading to their crucial information being exposed to the world.
So, instead of seeing new methods to protect data, rely on these tools and mark your facility safe from hackers.